Quote to Cash: QTC Process Plus the best software



If you are looking to optimize your sales process, close more deals, and delight more prospects and customers, then you should consider the cash quote process.

Quote to cash

The Cash Quote (QTC) is an essential part of the sales cycle as it encompasses the processes that help you generate income.

In this article, we’ll talk about the cash quote process and the tools that can help your team with QTC.

What is a quote to cash out?

The cash quote refers to the parts of the sales cycle that generate income. This includes everything from quote creation sharing a proposal upon receipt of payment.

Some would argue that the moment a prospect initially shows interest in your product / service is the first part of the cash-out quote cycle – that’s because it has a direct impact on a subsequent transaction.

Why is the cash quote advantageous?

The cash quote process is beneficial because it helps you manage and analyze the relationship between every aspect of the sales process involved in business transactions – and therefore your income.

It helps you streamline and improve the stages of the sales process – creating quotes, proposals, and contracts, and collecting payments – to make them more efficient, accurate, and straightforward for your team members and customers.

As a result, salespeople will be able to close more deals and delight more customers.

Quote to be cashed Process and configure, price, quote

You may have heard of configure, price, quote – or CPQ – before. CPQ is a component of QTC – it allows you to generate quotes for orders quickly and accurately.

CPQ helps sales teams efficiently generate accurate and personalized proposals and quotes while taking into account factors such as customizations for individual leads, product features, and discounts.

Checkout Quote Process (aka Checkout Quote Cycle)

The checkout quote process – also known as the checkout quote cycle – are the steps through which a sales rep will work with a prospect to navigate the parts of the sales cycle that directly impact a transaction.

Typically, the QTC process looks like this:

  1. A salesperson determines that they should create and provide a quote to a prospect.

  2. The salesperson creates a quote proposal for the prospect using your QTC / CPQ Software. These tools will help the rep customize the quote for the prospect and ensure it is accurate and includes all available discounts. (We’ll cover some of these tools shortly.)

  3. The salesperson presents the proposal to the prospect.

  4. The prospect and salesperson enter into a negotiation (if applicable) and come to an agreement.

  5. The salesperson creates and shares the final contract that has been decided.

  6. An invoice is created.

  7. Payment and receipt are collected and generated.

Quote software to cash out

Cash Quote software is designed to help you manage all parts of the cash quote process – the features you will gain access to with any of these tools have the power to help your team increase their productivity, efficiency and precision.

1. HubSpot Payments

Best quote tool to cash out:

Digitize payments, increase revenue growth, and improve the shopper experience with one-time or recurring natively built payment links.


HubSpot Payments is in beta – it’s currently only available in the US premium editions of HubSpot, with advanced functionality in Sales Hub for quotes.

Main characteristics

HubSpot Payments lets you add a payment link – or a recurring payment link – to your quote. This means that you can provide a prospect with an estimate as well as the ability to make a trade at that precise moment.

HubSpot is unique because it’s powered by your CRM – any information on a prospect integrated in his customer profile is available to you throughout the process from quotation to cash. Having a single record of everything related to your contacts allows you to streamline the cash quote process and effectively customize quotes.

You can also easily see if a customer has already paid or not and then initiate the appropriate automated workflow. This connection also means that service representatives have visualizations of each customer’s previous payments at their fingertips.

Pro tip: Use HubSpot Payments to keep more customers happy with native CRM-based payments.

2. Chargebee

Best quote tool to cash out:

Set up quotes with personalized contractual conditions that immediately turn into subscriptions upon acceptance.


Chargebee’s Enterprise plan offers quotes. Contact their sales team for pricing and a demo.

Main characteristics

Chargebee is a subscription-based billing and revenue management platform with a cash quote tool. It allows you to create quotes with contract terms that become subscriptions once your prospect accepts them.

Email and share secure links to your quotes with prospects they can easily accept. As soon as it is accepted, the quote is immediately transformed into a subscription. An invoice is also generated at this time.

Include the terms of the contract in your quotes as well as the renewal information. If your prospect wants to extend the expiration date of the quote you provided, you can do so easily and without needing to create a brand new quote.

Chargebee also supports PDF quotes. Send a PDF quote to a prospect they can accept via email – you can then generate a subscription for that customer with an invoice.

3. DealHub

Best quote tool to cash out:

Creation of automated processes for generating and approving quotes within a quote configuration platform (CPQ).


DealHub CPQ pricing – which includes quotes – is based on the number of users you have as well as your implementation. Contact DealHub for a quote.

Main characteristics

DealHub is CPQ and revenue amplification software with quotes and proposals. The quote tool allows you to create personalized quotes for your prospects and customers in your preferred format (eg PDF, Microsoft Word, etc.).

DealHub makes it easy to add discounts to quotes for certain leads and establish automated workflows to manage your quote delivery and approval process.

In DealHub, you can also update product information, quote setups, pricing, etc. to make sure your entire sales team stays aligned, consistent, and efficient when it comes to producing quotes.

4. QuoteWork

Best quote tool to cash out:

Create accurate and consistent quotes for your CPQ and cash quote processes, and know when your quotes are opened and viewed by recipients.


QuoteWerks offers three plans that you can pay monthly, annually, or in full, ranging from $ 15 / month / user to $ 29 / month / user.

Main characteristics

QuoteWerks is a quote and selling proposition software for the CPQ and cash quote processes. Once your quote is accepted, it allows you to collect down payments, down payments, balances and full amounts.

Use QuoteWerks’ peer approval and management workflows to ensure every quote is consistent and accurate. Tag your quotes and personalize them with terms and conditions and other contracts – then, get notified when your prospects have opened your quotes.

QuoteWerks also serves as a centralized quote storage location – meaning your team can store all quote documents in a single, accessible location to make production more efficient.

Use the QTC process and QTC software on your sales team

Start using the Quote to Cashout process and the QTC tools to make your sales cycle more effective and efficient – this way, reps are able to convert more leads into paying, happy customers.

Originally posted Dec 27, 2021, 7:00:00 AM, updated Dec 27, 2021

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