MADISON, Wisconsin – (COMMERCIAL THREAD) – Esker, leader in document process automation solutions, today announces that Zolpan, a subsidiary of the Materis group, the world leader in paints and specialty materials for the building industry, has chosen Esker for the automation of customer invoices ( more than 60,000 monthly documents). The Esker solution, deployed in two phases, enables Zolpan, its subsidiaries and its 122 stores in France to gradually switch to electronic invoicing.
Until now, Zolpan mainly billed its customers at the end of each month. Two days were needed in each branch to manage printing, folding, enveloping and postage. Document archiving was done internally in PDF format and did not always comply with regulatory requirements for electronic archiving.
In a context of sustainable development, Zolpan was looking for a solution to automate the document processing of its customer invoices and chose Esker for:
Speed up the process of sending customer invoices
Reduce invoice management costs
Reduce the use of paper as part of its corporate social responsibility approach
Absorb volume peaks and workloads
Ensure reliable and legal electronic archiving
Increase productivity and simplify internal organization
Implemented in two phases, the Esker Accounts Receivable solution was initially deployed for the delivery of intra-group invoices representing nearly 9,000 pages per month.
As part of the second phase, Zolpan plans to encourage its subsidiaries and 14,000 customers to migrate to electronic invoicing – eventually processing more than 60,000 monthly invoices.
To promote the switch to electronic invoicing and contribute to sustainable development, Zolpan will offer two formulas. Customers who have opted for electronic invoicing will have direct access, from a web portal, to their current and archived invoices. For customers who continue to receive paper invoices, Zolpan will outsource the shipment to Esker’s production facilities where the mail will be printed, folded, inserted, stamped and delivered to the postal service. Zolpan will no longer have to internally manage peak volumes and workloads related to customer invoices. Customers will be able to change their preferred delivery method directly in the web portal.
“Thanks to the simplicity of implementation and the daily use of Esker solutions, we are able to gradually move from paper invoicing to electronic invoicing, while respecting the customer’s choice. By the end of the year, we will be outsourcing all of our customer invoices to Esker, which will enable us to eliminate the use of paper and its associated costs, and to follow the corporate social responsibility objective of ‘company set up within the group,’ said Laurent Reynard, Chief Information Officer, Zolpan.
For 50 years, Zolpan has been developing and manufacturing paints as well as protective and decorative materials for buildings. Zolpan’s 1,200 employees, spread over a network of 122 stores across France, put their expertise and skills at the service of professionals in the sector. Zolpan is a subsidiary of the Materis Group, the world leader in paints and specialty materials for the building industry.
Zolpan provides the best products and services to make its customers more efficient. Zolpan relies on the strength of a unified group, the responsiveness of convenience stores, showrooms, technical and commercial assistance and the friendliness of its technical and commercial employees. Zolpan is also aimed at individuals looking for technical advice and professional quality products.
Zolpan takes sustainability and the environment into account in all aspects of its business: products and services; industrial sites and stores; coaching; security and recruitment.
Esker is the world leader in document process automation solutions. Addressing all types of business processes, from accounts payable and accounts receivable to order processing and procurement, Esker cloud computing solutions enable businesses to automate the receipt, processing and dispatch of any trade document with one platform. Esker helps more than 80,000 businesses around the world reduce paper consumption and eliminate manual processes while improving productivity, efficiency and environmental impact.
With 33 million euros of turnover in 2010, Esker is present in North America, Europe and Asia-Pacific with a global headquarters in Lyon, France and an American headquarters in Madison, Wisconsin. Esker is listed on the NYSE Alternext in Paris (ISIN code FR0000035818). For more information visit www.esker.com. Follow Esker on Twitter on twitter.com/eskerinc
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